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The assurance level determination is only based on transactions that are part of a digital system. An online transaction may not be equivalent to a complete business process that requires offline processing, or online processing in a completely segmented system. In selecting the appropriate assurance levels, the agency should assess the risk associated with online transactions they are offering via the digital service, not the entire business process associated with the provided benefit or service. For example, in an online survey, personal information may be collected, but it is never made available online to the submitter after the information is saved. In this instance, it is important for the information to be carefully protected in backend systems, but there is no reason to identity proof or even authenticate the user providing the information for the purposes of their own access to the system or its associated benefits. The online transaction is solely a submission of the data. The entire business process may require a significant amount of data validation, without ever needing to know if the correct person submitted the information. In this scenario, there is no need for any identity proofing nor authentication.
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Policy IssuesUser access security demands that all persons (or systems) who engage network resources be required to identify themselves and prove that they are, in fact, who they claim to be. Users are subsequently limited to access to those files that they absolutely need to meet their job requirements, and no more. To accomplish this, decision-makers must establish policies regulating user account systems, user authentication practices, log-in procedures, physical security requirements, and remote access mechanisms.As discussed more completely in Chapter 2, a threat is any action, actor, or event that contributes to risk User Access Threats (Examples)Examples of user access threats include:Intentional acts (e.g., shared user accounts, hacking, and user spoofing or impersonating)Unintentional acts (e.g., delayed termination of inactive accounts, unprotected passwords, and mismanaged remote access equipment) User Access Security CountermeasuresThe following countermeasures address user access security concerns that could affect your site(s) and equipment. These strategies are recommended when risk assessment identifies or confirms the need tocounter potential user access breaches in your security system. Countermeasures come in a variety of sizes, shapes, and levels of complexity. This document endeavors to describe a range of strategies that are potentially applicable to life in education organizations. In an effort to maintain this focus, those countermeasures that are unlikely to be applied in education organizations are not included here. If after your risk assessment, for example, your security team determines that your organization requires high-end countermeasures like retinal scanners or voice analyzers, you will need to refer to other security references and perhaps hire a reliable technical consultant. Select only those countermeasures that meet perceived needs as identified during risk assessment (Chapter 2) or support policy (Chapter 3). Implement a Program in Which Every User Accesses the System by Means of an Individual Account:Limit user access to only those files they need to do their jobs: Providing access that is not needed greatly contributes to risk without a corresponding increase in benefit. Why bother?Avoid shared accounts: Individual activity cannot be differentiated unless there are individual accounts.Secure the user account name list: Because of its importance to system security, the user account list should be considered to be confidential and should never be made public. Give b consideration to storing it as an encrypted file.Monitor account activities: Keep a record of all system use (many systems perform this function through an audit trail feature).Terminate dormant accounts after a pre-set period of inactivity (e.g., 30 days): Legitimate users can always reapply and reestablish their accounts. See Chapter 9 for guidelines for authenticating messages transmitted over outside networks. Countermeasures like biometrics are probably beyond the realm of possibility (and necessity) in most, if not all, education organizations. Require Users to "Authenticate" Themselves in Order to Access Their Accounts (i.e., make sure that they prove that they are whothey are representing themselves to be):Select an authentication system: The right choice for an authentication system depends on the needs of the organization and its system, and should be based on the findings of a risk assessment (see Chapter 2). Note that the following options progress from least secure to most secure, as well as (not surprisingly), least expensive to most expensive:Something the user knows (e.g., a password--see below)Something the user has (e.g., an electronic key card)Something the user is (e.g., biometrics--finger printing, voice recognition, and hand geometry) There are tradeoffs associated with making passwords more difficult to remember than a pet's name or a person's initials (e.g., staff are more likely to write down password reminders). The costs and benefits of these tradeoffs should be considered in the organization's risk assessment (see Chapter 2). Passwords
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